National Coaching Rules and Procedures
The national registration process serves to both ensure membership compliance and to track and monitor the demographic profile of Swimming Canada for the purposes of strategic planning and programming. The registration cycle begins annually on September 1st and ends on August 31st.
For the 2018-2019 season, the policies regarding coach registration can be found in this excerpt from Swimming Canada’s National Registration, Procedures, and Rules Manual.
Coaches must register in one of the five (5) “Registration Categories”. These categories are aligned with the CSCTA categories as outlined below:
“A1” Head Coach attending Swimming Canada National Meets;
“A2” Head Coach at Provincial Meets only (can not attend Swimming National / designated meets);
“B” Assistant Coach attending Swimming Canada National Meets;
“C” Age Group Assistant Coach attending invitational and provincial meets;
“D” Swimming Canada Age Group non-competitive coaches, Masters coaches, Triathlon coaches, Swimming Canada affiliated Summer Clubs coaches.
Swimming Canada designated meets are the following:
Olympic, World, Commonwealth, Pan Pacific, Pan American Trials;
Canadian National Championships;
Canadian Age Group Championships;
Eastern and Western Championships;
Para swimming Can Am Championships;
All Coaches working with registered Swimming Canada Swimmers must register annually as a COACH via the Swimming Canada online registration system.
All Coaches must be a minimum of 16 years of age to actively coach a Swimming Canada affiliated program.
Those Coaches not affiliated to a Club must pursue their Swimming Canada, CSCTA and provincial swimming organization registrations directly through their Provincial Swimming Organization.
The registration period for coaches is September 1 to August 31 of each competitive season.
First year Coaches (all categories) have until November 30th to complete the Swimming 101 Pre-Course Workbook OR complete the Red Cross WSI application to achieve ‘in-training’ status. Such coaches are not eligible to coach at any sanctioned competition. For Swimming 101 candidates, once the Swimming 101 course has been completed they are then eligible to attend sanctioned competition.
All returning Coaches (all categories) have until November 30th to become at a minimum Swimming Teacher “certified” OR Level 1 Fundamentals Coach “certified”.
Coaches beginning after November 30th have 30 days to complete the Swimming 101 Pre-Course Workbook OR complete the Red Cross WSI application to achieve ‘in-training’ status. Such coaches are not eligible to coach at any sanctioned Canadian competition. For Swimming 101 candidates, once the Swimming 101 course has been completed they are then eligible to attend sanctioned competition.
Effective September 1, 2013:
Effective September 1, 2013 the minimum coaching standards for deck access to Swimming Canada designated meets are as follows:
1. Head Coaches (A1) attending a Swimming Canada Senior National Championships or Trials:
• NCCP Level 3 Senior Coach “in-training” status.
2. Assistant Coaches (B) attending a Swimming Canada Senior National Championships or Trials:
• NCCP Level 2 Age Group Coach “in-training” status.
3. Coaches (A1 & B) attending Eastern/Western Championships, Canada Cup or Canadian Age Group Championships:
• NCCP Level 2 Age Group Coach “in-training” status. 4. Coaches (A1 & B) attending a Para Can-Am competition:
• NCCP Level 2 Age Group Coach “in-training” status.
Coaches that have gone through the Foreign Equivalency process and Domestic Challenge process have been granted “in-training” or “trained” status at a given level will for the purposes of this policy be considered certified at the level below.
In the case of extraordinary circumstances, a coach that doesn’t meet any of the aforementioned requirements may appeal to the Swimming Canada Director of Domestic Operations for temporary access to a Swimming Canada designated meet.
For access to a Provincial level meet (ie/ non Swimming Canada designated meet) a coach that doesn’t make any of the aforementioned requirements may appeal to their Provincial Swim Office for temporary access to such meets.
Transference – Old NCCP to New NCCP:
Old to New NCCP transference will be done automatically in the Coaching Association of Canada NCCP database. Coaches may review the transfer process at;
Candidates with questions about the transfer, or who identify missing NCCP activities on their NCCP transcript, may contact the NCCP Administrator for assistance - firstname.lastname@example.org.
Candidates will be granted the appropriate NCCP status in the NEW NCCP, based on their status in the OLD NCCP. Coaches may be required to complete certain assigned tasks / evaluation to attain “certified” status in the NEW NCCP program.
New Coaches to Canada seeking equivalency for past credentials and/or experience must apply to the NCCP Administrator – email@example.com within thirty (30) days of registering with SNC. The candidate must also complete the equivalency process within twelve (12) months of their employment start date in Canada.
Varsity Coaches must abide by the rules and policies of the Canadian Interuniversity Sports, their respective University, and Provincial Section.
Masters Coaches must abide by the rules and policies of Masters Swimming Canada and their respective Provincial Section.
Summer Coaches must abide by the rules and policies of their respective Provincial Summer Swimming Association and their respective Provincial Section.
National Coaches, Provincial Coaches and Educational Coaches (NCCP Learning Facilitators and Skills and Competition Coach Evaluators) must abide by the rules and policies of Swimming Canada and their respective Provincial Section. National Coaches must register via the National Registrar. Provincial and Education Coaches must register via their respective Provincial Registrars.
In the case of extraordinary circumstances, a coach that doesn’t make any of the above mentioned requirements deemed necessary for deck access at a Swimming Canada Competition, he/she may appeal Swimming Canada CEO or COO for temporary access to the pool deck during the designated competition.
NOTE: Swimming Canada competition means any sanctioned competition in Canada including SNC Designated Competitions.