Sanctioning a Competition

Competitive swimming events are a great way to challenge the swimmers in your club to reach for their best. Events are hosted by clubs and organized by each club’s designated Meet Manager. Events must be sanctioned by Swim BC, who provide the means to apply for sanctioning via the Registration, Tracking and Results System (RTR), which is the first step in hosting your own event.

Meet Manager Sanctioning Information

There is a user guide for both Meet Managers that outline the steps needed to sanction, list, host, and upload event results. 

Meet Managers will need to contact their Club registrar, at the start of each season, to request the login and password for their team to gain access to list meets and apply for meet sanctions.

Meet Managers should also be aware of the following information that may be necessary for hosting competitions within BC:

Regional/Invitational Meet Sanctioning
Meet Package Requirements All information required for a Regional/Invitational Meet.
Meet Information Template Contains all of the fields necessary; requires customisation for each specific meet. If you choose to produce your own meet information package, please follow the guidelines above.
Warm-Up Safety Procedures These MUST be followed at all sanctioned events.

Pool Depth Wording for Meet Package

All Meet Packages MUST include a statement regarding the pool depth and starting type for each of the pool being used.


Time Trial Sanctioning

Time Trial Sanctioning

Applications for time trials are completed in the same manner as swim meets via Swimming Canada’s RTR. Notification of a time trial must be received by the Swim BC office no less than 3 business days prior to the start of the time trial. Please note that awards are not to be presented at time trials. Before applying for time trial sanctioning, ensure that you are familiar with time trial rules as set out in the Swimming Canada Rulebook.

A time trial information package, in an editable format (MS Word, Pages, RTF, etc.; not PDF) must be included, noting the following:

  1. Venue
  2. Swimmers competing
  3. Events being contested
  4. Sanction category:
    1. Class 1 Time Trial: For record attempts.
  5. Must be advertised/sanctioned at least 3 business days prior to event.
  6. Separate boys and girls events; no mixed gender racing.
  7. Package must include wording indicating that three separate timing devices will be used (touchpads and two backups; three timers, etc.), just so we are aware that meet management is aware of the requirements for a record to be recognized.
  • Class 2 Time Trial (single): No records (Provincial or National) can/will be recognized from a Class 2 time trial.
  • General statement of swimmers who will swim and events that will be contested. Names of swimmers are not mandatory, but something like “Competitive-registered swimmers of Club X” will suffice.

A time trial that will involve more than one club and have more than 50 swimmers shall be viewed as a swim meet, and thus, subject to the Swim BC Competition Surcharge of $4 per swimmer.

A time trial that involves only one club can have as many swimmers as the club wishes, and it is still considered a time trial; i.e., no Competition Surcharge will be levied.

Current sanction fees are as follows:

  1. Class I Time Trial: $40
  2. Class II Time Trial: $40
Open Water Sanctioning

Swim BC gratefully acknowledges the financial support of the Province of British Columbia.


305-4420 Chatterton Way
Victoria, BC V8X 5J2



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