Registration

Registration

The members of Swim BC are formally defined within our bylaws as swimmers, coaches, and clubs.  Swim BC is recognized by viaSport and the Government of BC as the Provincial Sport Organization (PSO) responsible for the governance of competitive swimming in BC. Swim BC is also a member of Swimming Canada, the National Sport Organization (NSO).  This relationship provides our membership access to Swimming Canada Sanctioned events and the Swimming Canada Registration, Tracking and Results System (RTR).   As a PSO, Swim BC is required to report on membership to support accountabilities for government funding. Statistics obtained from the data collected in the “RTR” are fundamental to this process. With our members diligence, we can comply with our requirements and continue to benefit from government support, a significant portion of which is directed towards the support of swimmers, coaches, and clubs.

Registration process is also the mitigation and management of risk. Insurance coverage is directly tied to the rights of membership, and as such individuals from all participant categories must appear and be appropriately registered to receive this benefit.

2023-24 Swim BC Registration Manual Link

2023-24 Swimming Canada RTR User Guide

RTR Log In

CLUB EXCELLENCE

The Swim BC Club Excellence is a new process aimed at elevating the sport administration practices and performance outcomes of member clubs.  The process is intended to help club leaders embrace the importance of accountability, risk management, and governance – essential for clubs to execute well in the modern-day sport environment. It will also report back insight into the demographic and performance outcomes of your club. The primary goal is that the Club Excellence will provide Swim BC with the assurance that our clubs are operationally sound.

Swim BC Services

As a Member Club, you have access to the services that Swim BC provides. These services include but are not limited to the following:

  • Swim BC and Swimming Canada registration,
  • Comprehensive member insurance coverage,
  • Fiscal management and development
  • Club management resources and communications
  • Coaching Development (NCCP certification and professional development)
  • Governance and Policy Development resources
  • BC Swimming Congress (BC Coaches Conference, Club Development Series, Hall of Fame and Awards Banquet, Swim BC AGM)
  • Divisional Competitions & Provincial Championships management,
  • Competition standards, sanctioning and oversight,
  • Safe Sport initiatives and education
  • Officials Development
  • Comprehensive swimmer technical and developmental programming
  • Performance analytics

PHASE 1 – CLUB APPLICATION

All Swim BC Club programs must reapply for membership on an annual basis.  To become a member of Swim BC clubs must provide evidence of adherence to basic standards of governance and BC Societies Act compliance, essential club policies and standards required to maintain insurance and adhere to our funding partner accountabilities.

Policies

For general questions please and for templates, please reach out to Tracy Gardner. For more detailed inquiries, please reach out to Ken Radford.

Volunteer Criminal Record Check Template

PHASE 2 – CLUB REPORTING

This phase of the Club Excellence program will further define the areas of organizational accountability and will require submission or reporting of information in the areas of Organizational Readiness; Membership Composition; Financial process; Coaching and Officiating development, Performance Development and Event Hosting.

2023-24 Swim BC Club Reporting Form – Link (Coming October 2024)

SWIMMER REGISTRATION

REGULAR ANNUAL REGISTRATION

Swimmers must be registered in the RTR system annually. Swimmers must be fully registered with a Swim BC member club to have access to Swim BC or Swimming Canada sanctioned competitions. Registration must be completed within two weeks (14 days) of commencing participation. Swimmers may only register with a club within the provincial boundary of their permanent residence (For exceptions, please contact Swim BC).

 

SPECIAL PROGRAMMING
Swim School and Swim Fit
Swim School

This sessional registration category recognizes that annual registration for entry level is limiting and does not provide clubs with the flexibility to appropriately introduce the sport to entry level participants. Swim School is based on a “sessional” model and is intended to provide a flexible, cost effective and accessible entry to our sport.

Swim Fit

Like the Swim School, Swim Fit  is a sessional registration category clubs can use to promote a non-competitive opportunity to pre-teen and teen swimmers looking to maximize their fitness.  Clubs can use off-peak pool time to fill opportunities to grow their club services and membership reach.

There are three sessions in the swimming season and swimmers must be registered for each session they participate in. The registration is $10 per swimmer for each session. If you require any further information please contact admin@swimbc.ca.

To register Swim School or Swim Fit participants please use this form.

 

Summer League

Summer League is an initiative to help aid in the expansion of the sport of swimming to a wider range of communities in BC. The à la carte components include a simplified registration process, expanded community involvement, and non-traditional competition formats. All these components allow Swim BC Clubs to choose the best options for them. For questions, please contact Cory Beatt.

2024 Swim BC Summer League Manual Link

COACH REGISTRATION

Coaches are registered through the RTR system by the Club Registrar. They must be registered annually and need to be fully registered before they become active in their coaching position. Coaches must be at least 15 years of age. Coach registrations are valid from September 1st, 2023, to August 31st, 2024.

Swim School & Swim Fit Coach Registration

Coaches of non-competitive swimmers in a club-based swim school, swimming lesson, sessional recreation program or a club-based fitness, teen fitness, or recreational program only can be registered outside of the RTR with Swim BC. These coaches must be registered in conjunction with Swim School/Swim Fit participants. The cost of registration is $52 annually. If you require any further information please contact Elisa Greenway at elisa.greenway@swimbc.ca.

To register Swim School/Swim Fit coaches please use this form.

Locker Log In
Safe Sport Training

Coaches are required to take Safe Sport training to be fully registered. Safe Sport training is to be completed once every five years. Coaches must take one of the following approved programs:

The Respect in Sport for Activity Leaders/Coach training costs $30 and coaches will receive 3 NCCP PD points upon completion. Re-certification of this course will be required once every five years. If you have already completed this course in the last five years, then you do not need to redo the course. The CAC Safe Sport training is available through The Locker. It is a free course and coaches will receive 2 NCCP PD points upon completion.

CSCA

When a coach is registered through the RTR system, two invoices are generated. One is for Swim BC and the other is for the CSCA (Canadian Swimming Coaches Association). Being a member of the CSCA is a requirement to be a registered coach with Swimming Canada and Swim BC. As a requirement for registration, coaches must complete the CSCA screening through their CSCA account.

OFFICIALS REGISTRATION

Officials are registered through the RTR annually by the Club Officials Director. Officials do not pay a fee to register. Registration allows officials to track their officiating certifications and officiate at sanctioned competitions. The club official’s director must fill out an Additional User form and the Registration System Access Compliance Declaration to gain access to the RTR system.

CRIMINAL RECORD CHECKS

Please see the options below for Criminal Record Checks.

Volunteer Criminal Record Check

Swim BC accepts Criminal Record Checks (CRC) through the Criminal Record Review Program (CRRP) only.

Volunteers that are required to submit a Criminal Record Check:

  1. Club Board of Directors
  2. Chaperones or Team Managers
  3. Level 3, 4, and 5 Official’s

Step 1. Complete and upload this template as part of the Club Application process.

Step 2. Swim BC sends access code to club registrar once their club is activated.

Step 3. Swim BC will monitor clearance letters received against the list provided by your club.

Please note: It is the club’s responsibility to contact Swim BC regarding their volunteers clearance. Please note that volunteer CRCs are free of charge through the Criminal Record Review Program. Volunteer criminal record checks are valid for 5 years. If you submitted a Criminal Record Check last season, you do not have to resubmit a CRC this season.  If you have any questions, please contact Swim BC.

Coach Criminal Record Check

All registered coaches must submit a criminal record check (CRC) to Swim BC through the Criminal Records Review Program (CRRP). Criminal record checks will be valid for five years, per the Swim BC CRC and Screening Policy. To access the CRRP, please use the following swim BC specific link. Please reach out to Swim BC for the access code. This code must not be posted publicly. Please only share directly with coaches that require a criminal record check. Processing times may take two weeks or more depending on the volume over quests. Please ensure enough time for a CRC to be processed before a coach starts in their role.

CRRP Link: https://justice.gov.bc.ca/eCRC/

If you have previously requested a Criminal Record Check with the CRRP within the last five years, you may share your criminal record check with Swim BC without requesting a new check. You can do this by selecting “share the results of a completed criminal record check” in the link above. Each Criminal record check has a cost of $28.

MASTERS REGISTRATION

Club Registration

The first step in the Swim BC / MSABC member registration process is to register your club. To be in good standing with Swim BC, clubs are required to register each season. Access to the RTR system to register swimmers and coaches is not available until a club is successfully registered. All masters coaches are required to be registered in the RTR system.

2023-2024 Swim BC / MSABC Registration Manual Link 

SWIMMER REGISTRATION

Swimmers must be registered in the RTR system annually. Swimmers must be fully registered with a Swim BC member club to have access to Swim BC or Swimming Canada sanctioned competitions. Registration must be completed within two weeks (14 days) of commencing participation. Swimmers may only register with a club within the provincial boundary of their permanent residence (For exceptions, please contact Swim BC).

Dogwood

To register as an independent ‘unattached’ Swimmer, please submit the following information through our online registration form:

  • Full Name
  • Date of Birth
  • Gender
  • Email Address

Dogwood Masters Registration Fees: $49.00

 

Dogwood Registration Form
 COACH REGISTRATION

Coaches are registered through the RTR system by the Club Registrar. They must be registered annually and need to be fully registered before they become active in their coaching position. Coaches must be at least 15 years of age. Coach registrations are valid from September 1st, 2023, to August 31st, 2024.

Locker Log In
Safe Sport Training

Coaches are required to take Safe Sport training to be fully registered. Safe Sport training is to be completed once every five years. Coaches must take one of the following approved programs:

The Respect in Sport for Activity Leaders/Coach training costs $30 and coaches will receive 3 NCCP PD points upon completion. Re-certification of this course will be required once every five years. If you have already completed this course in the last five years, then you do not need to redo the course. The CAC Safe Sport training is available through The Locker. It is a free course and coaches will receive 2 NCCP PD points upon completion.

CSCA

When a coach is registered through the RTR system, two invoices are generated. One is for Swim BC and the other is for the CSCA (Canadian Swimming Coaches Association). Being a member of the CSCA is a requirement to be a registered coach with Swimming Canada and Swim BC. As a requirement for registration, coaches must complete the CSCA screening through their CSCA account.

The Swim BC office is located on the unceded territories of the lək̓ʷəŋən speaking people known today as the Songhees, the SXIMELEL (Esquimalt) and the WSÁNEĆ First Nations.

Swim BC gratefully acknowledges the financial support of the Province of British Columbia.

Address

305-4420 Chatterton Way
Victoria, BC V8X 5J2

Contact

778-430-9100
Email

Copyright © 2022, Swim BC. All rights reserved.

Pin It on Pinterest