Sanctioning a Competition

Competitive swimming events are a great way to challenge the swimmers in your club to reach for their best. Events are hosted by clubs and organized by each club’s designated Meet Manager. Events must be sanctioned by Swim BC, who provide the means to apply for sanctioning via the Registration Event Management System (REMS), which is the first step in hosting your own event.

LOCATING A SWIMMER ID IN REMS

For steps on how to locate a Swimmer ID in REMS please visit the following link which outlines instructions.

Meet Manager Resources

Meet Managers will need to contact their Club registrar, at the start of each season, to request the login and password for their team to gain access to list meets and apply for meet sanctions.

Meet Managers should also be aware of the following information that may be necessary for hosting competitions within BC:

Regional Invitational Sanctioning

Meet Package Requirements All information required for a Regional/Invitational Meet.
Meet Package Template – Club Invitational Contains all of the fields necessary; requires customization for each specific meet. If you choose to produce your own meet information package, please follow the guidelines above.
Swim BC Scratch Procedures All Swim BC heats/finals meets are required to follow the Swim BC Scratch Procedures.  This procedure MUST be included in the meet package.
Warm-Up Safety Procedures (page1) (page 2) These MUST be followed at all Swim BC sanctioned events.
Pool Depth Wording for Meet Package All Meet Packages MUST include a statement regarding the pool depth and starting type for each of the pools being used.
Sanction Fees Sanction Fee: $50.00
Competition Surcharge: $5.00/swimmer

Time Trial Sanctioning

Class I Time Trials Meet Info Requirements A Class I Time Trial is reserved for sanctioned Provincial and National record attempts.
Class II Time Trial – Meet Information Requirements A Class II Time Trial is for swimmers attempting to achieve a time that may qualify them for entry into future meets. Class II Time Trials may be conducted on a less stringent basis than sanctioned meets. For example, several swimmers may swim at the same time, they need not be doing the same event or swimming the same stroke; they need not be the same sex, and two timekeepers per lane are sufficient. No Provincial or National records will be recognized from a Class II Time Trial.
Swim BC Competition Safety Warm-Up Procedures These MUST be followed at all Swim BC sanctioned events.
Sanction Fees Class I Time Trial –  $50.00
Class II Time Trial – $50.00

Masters Sanctioning

 To host a sanctioned masters swim meet, follow these key steps:

Tracking Records:

  • Provincial Records: Use the HY-TEK Masters Record files to help flag any provincial records broken at your meet.
      • HY-TEK File (SCM) -updated 2025-08-26
      • HY-TEK File (LCM) -updated 2025-08-26
      • Instructions for adding files to Meet Manager (coming soon)
      • Provincial Records are automatically submitted when results are uploaded in REMS
      • Canadian Masters Records HY-TEK Files – Click Here
      • Canadian Masters Records Application: Click Here
      • World Records: If a world record is broken, submit the specific application and all required documents (Meet Manager printouts, electronics heat printouts, Pool Length Certification Form, and a copy of the swimmer’s passport or birth certificate) to Swimming Canada within seven days of the event.

Sanction Fee: The sanction fee for a masters’ meet is $50.00.

The Swim BC office is located on the unceded territories of the lək̓ʷəŋən speaking people known today as the Songhees, the SXIMELEL (Esquimalt) and the WSÁNEĆ First Nations.

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