How to Become a Coach

Swim clubs in BC are always looking for caring, committed, knowledgeable new coaches to help raise the next generation of swimmers. If you are interested in becoming a coach, the best way to get the ball rolling is to read through the requirements below to see if you meet the requirements for registration as a coach.

Registration Steps for Coaches

Due to the significant responsibility and demand for expertise placed on swimming coaches, Swim BC requires that coaches register nationally and adhere to a strict set of standards set out by Swimming Canada.

For the 2020-2021 season, the policies regarding coach registration can be found in the Swim BC Registration Manual.

Coach registration ensures that coaches understand the procedures that are in place so that clubs meet Swim BC & Swimming Canada registration requirements and that the BC Swimming Community is in line with current Safe Sport mandates. Coaches will need to work with their Head Coaches and Club Registrar’s to ensure that they meet all registration requirements.

  1. Ensure your current certification meets the minimum requirement for your coaching category.
  2. Submit a Criminal Record Check through the Criminal Record Review Program.
  3. Complete Safe Sport training.
  4. Complete the CSCA Screening Questionnaire.
  5. Sign the Acknowledgement and Assumption of Risk Form
  6. Ensure your RTR profile is up to date and includes your NCCP number.

Coaching Certification Requirements

It is the responsibility of coaches to manage their certification level. You can review your current certification status through The Locker (Coaching Association of Canada). Swim BC will be reviewing all transcripts through this portal. You will need to ensure that all the information on your transcript is up to date and properly reflects all the training you have taken.

Minimum Coaching Certification Requirements can be found in the Registration Manual on page 6.

Criminal Record Checks

All registered coaches must submit a Criminal Record Check through the Criminal Records Review Program (CRRP). Criminal Record Checks are valid for three years. You will need a Swim BC access code, which will be distributed to head coaches and club registrars. You may not post this access code publicly.

This process can take two weeks or more depending on the volume of requests. Please ensure that you take processing time into account before you start your coaching position. If you have done a Criminal Record Check through CRRP in the last three years, you can share that Criminal Record Check with Swim BC by clicking “Share Results of a Completed Criminal Record Check.”

 Safe Sport Training

Coaches are required to take Safe Sport training. This training is to be completed once every five years. There are two options for Safe Sport training:

Respect in Sport for Activity Leaders/Coach

Cost – $30
PD Points – 3
The Respect in Sport course will automatically be registered in the RTR system upon completion. Please ensure it is associated with your NCCP Number to allow for proper communication between the systems.

Coaching Association of Canada’s Safe Sport Training

Cost – Free
PD Points – 2
The CAC Safe Sport training does not automatically register in the RTR system. To ensure credit for this course is recorded you will need to login to the Swimming Canada Learning Management System (LMS) and confirm completion.

Coach RTR Profile

Please ensure you log into your Coach RTR Profile and ensure your information is up to date. You can access the RTR system here. If you have issues with login, use the “Forgotten Username/Password” link under the login button to reset your credentials. When resetting a Coach Profile, please ensure in the dropdown where is says PSO you select Coach Account.

All coaches are required to sign the Acknowledgement and Assumption of Risk form. It is done digitally through the RTR system. Once logged into your coach profile, select the “Consent” tab in the menu. This will bring you to the Coach Consent page and the form will be available in the table. The form will guide you through the steps and you must hit Submit once all the fields are completed. Both you and Swimming Canada will receive  a copy of the signed form.

To make the Certification Verification process quicker, please include your NCCP Number in your RTR profile. If it is not included, Swim BC will have to request a transcript which will delay your registration. If any personal information changes throughout the year, please make sure the change is reflected here as well.

Additional Resources

Swim BC gratefully acknowledges the financial support of the Province of British Columbia.


104-4430 Chatterton Way
Victoria, BC V8X 5J2



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